Purpose/Activity | Categories of personal data used (as described at section 3) | Lawful basis for use |
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- To make reasonable adjustments to our recruitment process to accommodate any disability that you may have.
| - Identity Data
- Contact Data
- Sensitive Data
| - To promote equality and fairness in our recruitment process, we may need to process your Sensitive Data relating to any disabilities which you disclose to us in order to make reasonable adjustments to the recruitment process. For this purpose, we may also need to share Sensitive Data with our talent assessment provider Cubiks. We will do so only where it is necessary to facilitate or enable your participation in the Cubiks’ assessments.
- We believe that such use of personal data is necessary to comply with our legal obligations as an employer, in relation to equal opportunity.
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- To assess your suitability for the role which you applied for.
| - Identity Data
- Contact Data
- Application Data
- Interview Data
- Assessment Data
- Sensitive Data
| - We will need to review and assess the information you provide to us or which we obtain about you for the purposes of determining whether you are the right person for the role for which you have applied. We believe that such use is within our legitimate business interest..
- In limited circumstances we will make a fully automated decision about your recruitment. We have explained when this happens, and our legal bases in section 5 below.
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- To establish your right to work in a particular country.
| - Identity Data
- Contact Data
| - In order to offer you a role we will need to establish whether you are legally permitted to work in the jurisdiction in which the role is situated. We believe that such use us within in compliance with our legal obligation as an employer to employ only those persons who are eligible to work within the relevant jurisdiction.
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- To undertake work or education related background checks by contacting your referees/references.
| - Identity Data
- Contact Data
- Application Data
| - In order to ensure that the information relating to your education, qualification or previous work experience is correct and to potentially obtain information relating to your character, we will contact those persons who you nominate as your reference/referee. We believe that such use is within our legitimate business interest.
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- To undertake background checks relating to criminal activity.
| - Identity Data
- Sensitive Data
| - To check your suitability for a particular role we may need to perform criminal records checks against you. However, we will only do this where we believe we have a legitimate interest to do so, or where it is a legal requirement for us to do so based on the role for which you have applied.
- Please note that we only undertake such checks if:
- You are applying for a finance role in the UK; or
- Applying for any role in the US, India and Canada.
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- To comply with our legal obligation to promote equal opportunities in the work place in respect of ethnicity, race, religion and health conditions.
| - Identity Data
- Sensitive Data
| - To ensure that our business remains an equal opportunities employer, we may need to record your information relating to ethnicity, race, religion and health conditions.
- We believe that such use of personal data is necessary to comply with our legal obligations as an employer, in relation to equal opportunity.
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- If you are unsuccessful in the application process, to contact you with future vacancies that we believe may be of interest to you.
| - Identity Data
- Contact Data
| - To contact you about future vacancies for roles we believe you are suitable for if you are unsuccessful in your current application process. We believe that such use is necessary for our legitimate business interests.
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- If you are unsuccessful in the application process and you apply for a new role with us within 14 months, to assess your suitability for such new role.
| | - We will re-use the results of the assessments you undertook with Cubiks in the previous 12 months, if we consider such assessments relevant for the new role you have applied for. We believe that such use is within our legitimate business interest.
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- If you are successful in the application process, to “onboard” you onto our systems and to have an understanding of the roles that are filled.
| - Identity Data
- Contact Data
- Application Data
- Interview Data
- Assessment Data
| - To collect the details you provide and to ensure that your details are “onboarded” into our central HR systems. We believe that such use is necessary both for our contract with you (e.g. payment details in order to pay you in the future, and to set you up within our systems in order to allow you to start your new role), and for our legitimate business interest.
- We also use some of this data to understand what roles are being recruited for and have been filled. This is in our legitimate business to easily understand roles within our business and make budget related decisions.
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- To assess whether your appointment would constitute holding a position as a contractor or an employee for tax purposes
| | - In order to ensure we are complying with relevant tax laws it is necessary to determine whether your proposed working arrangements would classify you as a contractor or an employee of the company for the purposes of such tax laws. We believe that such use is necessary for the purpose of complying with our tax related legal obligations.
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